Are you a motivated and detail-oriented individual with a passion for organization and efficiency? We are looking for a skilled Office Administrator to join our client’s nonprofit organization in Downtown Ottawa. This role offers an excellent opportunity to manage daily administrative activities, coordinate office operations, and contribute to a productive work environment.

Exciting Career Opportunity: Office Administrator in Downtown Ottawa

Are you a motivated and detail-oriented individual with a passion for organization and efficiency? We are looking for a skilled Office Administrator to join our client’s nonprofit organization in Downtown Ottawa. This role offers an excellent opportunity to manage daily administrative activities, coordinate office operations, and contribute to a productive work environment.

If you have a strong background in office management, excellent interpersonal skills, and thrive in a dynamic setting, this permanent, full-time position could be the perfect fit for you!

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Key Details About the Office Administrator Role

• Job Title: Office Administrator
• Location: Downtown Ottawa (100% in-person role)
• Salary Range: $54,000 – $61,920 annually
• Type: Permanent, full-time position
• Start Date: Immediate

Why Join Us? Benefits and Advantages

The role of Office Administrator offers numerous benefits and growth opportunities:

1. Competitive Salary
   • Earn between $54,000 and $61,920 annually based on experience and qualifications.
2. Permanent Position
   • Secure a stable and long-term role in a reputable nonprofit organization.
3. Full Health Benefits
   • Enjoy comprehensive health benefits to support your well-being.
4. Opportunities for Growth
   • Gain valuable experience and advance your career in office administration.

Responsibilities of an Office Administrator

As an Office Administrator, you will play a pivotal role in ensuring the smooth and efficient functioning of office operations. Key responsibilities include:

1. Oversee Daily Office Operations

• Manage all office functions to ensure smooth workflow.
• Maintain office policies and procedures in compliance with company standards.

2. Office Supply and Inventory Management

• Monitor office supplies and restock as needed.
• Liaise with vendors, service providers, and external partners to maintain positive relationships.

3. Administrative Support

• Provide high-level administrative assistance to executives and upper management.
• Prepare and manage correspondence, reports, presentations, and documents.

4. Event and Meeting Coordination

• Plan and facilitate office events, meetings, and travel accommodations.
• Arrange boardroom bookings, ensure equipment is ready, and prepare meeting kits.

5. Health and Safety Support

• Collaborate with the Joint Health and Safety Committee (JHSC) to maintain safety protocols and emergency procedures.

6. Client and Partner Communication

• Respond to inquiries via phone, email, and in-person interactions.
• Coordinate with various branches to share information and plan activities.

7. Record and File Management

• Organize and maintain office records and files in their proper locations.
• Ensure meticulous records maintenance for compliance and accessibility.

Qualifications and Skills Required for Success

To excel as an Office Administrator, you’ll need the following qualifications and skills:

1. Experience and Technical Proficiency

• Minimum 3 years of experience in an office administration role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.

2. Strong Communication Skills

• Excellent verbal and written communication abilities.

3. Attention to Detail and Confidentiality

• A high degree of detail orientation and the ability to handle sensitive information discreetly.

4. Time Management and Organization

• Strong coordination and organizational skills to manage multiple tasks effectively.

5. Interpersonal Skills

• Professional demeanor, self-awareness, and strong interpersonal abilities.

6. Knowledge of Office Management

• Familiarity with office processes, financial principles, and compliance requirements.

7. Filing and Record Maintenance

• Proficiency in maintaining filing systems and databases accurately.

A Day in the Life of an Office Administrator

Start your day by ensuring the office is organized and equipped for the day’s activities. You’ll oversee daily operations, manage supplies, and provide administrative support to executives. Throughout the day, you’ll coordinate meetings, facilitate communications with clients and partners, and maintain meticulous records. By the end of your day, you’ll have contributed to a productive and well-organized office environment.

Why This Opportunity Stands Out

This Office Administrator role offers a blend of responsibility, stability, and opportunities for growth. Working in a nonprofit organization adds a sense of purpose, as your contributions directly support meaningful initiatives.

Key Reasons to Apply:

• Be part of a professional and supportive team.
• Enjoy competitive compensation and full health benefits.
• Experience personal and professional growth in a respected nonprofit organization.

How to Apply

Are you ready to take the next step in your career? If you meet the qualifications and are located in the Ottawa-Gatineau area, we encourage you to apply for the position of Office Administrator today. Your expertise and dedication can make a significant impact on our organization’s success.

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